Jane: Hi, Jasmine, you have been in this company for several years. Could you tell me what I should do to prepare for a meeting?
Jasmine: Sure. first of all, the agenda should be prepared before the meeting. then you should ensurethat those who intend to be present are properly informed.
Jane: I see, and how about the documents and the information?
Jasmine: All the necessary documents and information relevant to the meeting should be available,preferably printed and distributed before the meeting.
Jane: And what should I do during the meeting?
Jasmine: Of course you should take minutes.
Jane: And after the meeting?
Jasmine: After the meeting you should type the minutes up, and keep proper records of the businesstransacted and the resolution passed, and also implement any decision reached at the meeting.
Jane: Thank you very much. you are very helpful.
Jasmine: Not at all.